Terms and conditions

Updated: 28 September 2026 · Version vmo-terms-2026-09-28

1. Provider and scope

These terms govern the free personal account and related Vacation Mode On features. Your service provider and contracting party is Fancircle GmbH, Blintendorf 10a, 07926 Gefell, Germany, represented by managing director Stephan Goldhahn, registered at Amtsgericht Jena, HRB 518473. Contact: info@fancircle.io. Public travel inspiration and the leave-request generator are also available without an account.

2. Registration, contract and charges

You may correct your entries before submitting them. By requesting a sign-in link and explicitly agreeing to these terms, you request a free account. The service contract begins when you confirm sign-in using the valid link in the requesting browser and we provide your account. This does not create a duplicate of an existing account. There is no minimum term, paid subscription or automatic conversion to a paid plan.

The terms are available in German and English. You can retain this page using your browser’s print or save function. Your account records the version of the terms, language and time accepted at confirmed sign-in. Our separate privacy notice explains personal-data processing; marketing consent is not a condition of having an account.

3. Travel area and information

You can store personal trip details and use additional features that are currently available. Each feature’s displayed status and description define its scope. Features marked “in preparation” are not yet part of the available service. We do not promise coverage of a particular destination, a complete place directory or continuous availability of external data. Statutory rights regarding defects remain unaffected.

Flight status, terminal, gate and weather information help you plan. Check the stated sources, timestamps and uncertainties. Historical weather values are not a forecast for your trip. Obtain authoritative departure, boarding, entry and booking information from the airline, airport, travel provider or responsible authority, and check it in good time. Section 8 on liability remains unaffected.

The leave-request generator creates suggested wording on your device. It does not submit a request to your employer or obtain leave approval. If an AI service is offered, its availability and data processing are explained separately. AI output may contain errors and does not replace authoritative professional advice.

4. External offers and affiliate links

In this version, Vacation Mode On does not sell travel or accept booking payments. Labelled external links take you to the relevant provider. Any booking contract is concluded there under that provider’s terms; check prices, availability, cancellation and refunds before booking. A link alone does not make us your tour operator or the contracting party for the travel service.

We may receive a commission from approved affiliate links, which are labelled as advertising. Test offers are explicitly labelled fictional and not bookable; they are not binding offers or evidence of actual prices or availability.

5. Optional messages

Countdowns, promotional messages and newsletters are offered only where the relevant feature is available. Any required consent is obtained separately. You may withdraw message consent at any time using the stated unsubscribe feature or contact. A WhatsApp countdown does not include consent to additional promotional offers. Manually sharing a test message does not activate automatic delivery.

6. Your account and permitted use

Use an email address you are authorised to access and protect your personal sign-in link. Do not enter another person’s credentials, payment details or identity-document copies. Check and correct your trip entries. Unlawful content, attacks on the service, bypassing access restrictions and automated requests that disrupt operations are prohibited. Uses permitted by law remain unaffected.

7. Duration, termination and suspension

The free account continues indefinitely. You may end it at any time without notice using “Delete account” or by emailing info@fancircle.io. Export any data you want to keep first. We may terminate the free service contract with four weeks’ notice by email. Statutory termination rights and termination for good cause remain unaffected.

Where there are concrete indications of misuse or a threat, we may temporarily restrict access to the extent necessary. We take your legitimate interests into account, normally explain the reason and allow clarification unless this would compromise security measures or legal duties. Data deletion and any remaining retention grounds are described in the privacy notice.

8. Liability

Our liability is unlimited for intent and gross negligence, for culpably caused injury to life, body or health, and under mandatory statutory liability rules. The same applies within the scope of any guarantee expressly given.

For ordinary negligence, we are liable for breach of essential contractual duties that enable proper use and on whose performance you may normally rely. This liability is limited to foreseeable damage typical of the contract. Otherwise, liability for ordinary negligence is excluded to the extent permitted by law. The above exceptions also apply to our legal representatives and persons performing our obligations. Mandatory consumer rights are not restricted.

9. Changes and statutory rights

Changes to these terms apply to an existing contract only following a valid agreement. Silence or continued use does not constitute acceptance. Changes to the service are governed by the existing agreement and statutory requirements; in particular, any applicable rights for digital products under sections 327 et seq. of the German Civil Code remain in place. Paid services always require a separate express agreement. These terms do not exclude statutory withdrawal rights.

10. Governing law and dispute resolution

German law applies. As a consumer, you retain the protection of mandatory provisions of the country where you habitually reside insofar as they would apply without this choice of law. Statutory rules on jurisdiction remain unaffected; no exclusive jurisdiction is agreed for consumers.

We are neither obliged nor willing to participate in dispute resolution before a consumer arbitration body. For questions or complaints, contact info@fancircle.io.